Calendar
Schedule sessions, assign staff and manage your day-to-day timetable
Adding notes to the calendar
Learn how to add notes to the calendar, colour-code them, choose which roles see them, and use them to block out team members and equipment
Adding timeslots to the calendar
Learn how to add timeslots for an activity on the dates you choose, give them a label and decide whether customers can book them straight away
Changing a timeslot's time, location or capacity
Learn how to move one timeslot to a new date or time, change its capacity or location, and email the customers booked on it about the change
Changing prices and ticket types for one timeslot
Learn how to change a ticket price or turn a ticket type off for a single timeslot, without changing the activity
Closing, cancelling and deleting timeslots
Learn how to close a timeslot to online bookings, open it past the usual booking cutoff, cancel it, or delete it from the calendar
Creating recurring timeslots
Learn how to create a repeating run of timeslots for an activity, every day, on chosen days of the week or once a month
Filtering and arranging the calendar
Learn how to filter the calendar by activity or team member, hide timeslots with no bookings or with staff already assigned, and change the order of the activity rows
Finding your way around the calendar
Learn how to switch between the calendar views, move between weeks, days and months, jump to a date and share a link to what you are looking at
Scheduling multi-day and overnight timeslots
Learn how to schedule a timeslot that runs over several days or past midnight, and how to change its dates and times afterwards
Syncing Swellbase with your calendar app
Learn how to subscribe to your booked timeslots in Google Calendar, Apple Calendar, Outlook or another calendar app, and how to replace the feed URL
Understanding calendar badges and colours
Learn what the colours, badges and icons on the calendar mean, from Full and Unavail. to the staff confirmation tick, and how to preview a timeslot or note by hovering over it
Updating timeslots in bulk
Learn how to close a day, change start times, and assign or remove a team member across many timeslots at once
Viewing who is booked on a timeslot
Learn how to open a timeslot to see who is booked on it, what each booking has paid, whose waivers are signed, and how to open a booking from there